The 6-Week Governance Pilot
A structured way to eliminate Shadow AI risk and prepare for safe AI scale
Who It's For
Organization Criteria
- Healthcare organizations (health systems, practice groups, medical centers)
- 50+ employees with AI exposure risk
- Handling PHI in daily operations
- Ready to invest in governance (not just tools)
- Executive sponsor committed to the process
Key Roles Involved
- Executive Sponsor (CIO, CISO, CCO)
- IT/Security Team Member
- Compliance/Privacy Representative
- Pilot Department Leader(s)
- 10-30 end users for testing
6-Week Timeline
Structured phases from discovery to enablement
Weeks 1-2: Inventory & Risk Map
Discover shadow AI tools in use, map PHI exposure pathways, interview key stakeholders, assess current policies, and document governance gaps. Deliverables: Shadow AI inventory report, risk heatmap by department, executive briefing on findings.
Weeks 3-4: PHI Protection & Guardrails
Deploy automatic PHI detection and cleansing, establish approved AI tool library, create role-based access controls, draft AI acceptable use policy, set up audit logging. Deliverables: PHI-protected AI workspace, written governance policies, technical controls documentation.
Weeks 5-6: Enablement + ROI Baseline
Onboard pilot users to governed AI workspace, conduct training on policies and PHI protection, identify 2-3 high-value use cases, establish ROI measurement framework, create scale roadmap. Deliverables: Trained pilot users, use case pilot in progress, ROI baseline metrics, scale roadmap and budget estimate.
Complete Deliverables Package
What you receive at the end of the 6-week pilot
Governance Baseline
Shadow AI inventory, risk assessment, policy documentation, controls matrix
Technical Controls
PHI protection deployed, approved tool workspace, audit logging active, monitoring dashboard
Trained Users
Pilot team onboarded, training materials, use case playbooks, ongoing support plan
Scale Roadmap
Expansion plan, ROI projections, budget estimates, executive summary
What's Required From You
Realistic expectations for a successful pilot
Stakeholder Time
Executive sponsor: 2-3 hours total. IT/Security lead: 6-8 hours. Compliance rep: 4-6 hours. Pilot users: 1-2 hours for training.
Systems Access
Read-only access for discovery. Network/firewall configuration (if needed). SSO integration (optional). Collaboration on policy deployment.
Decision Authority
Approval to deploy pilot controls. Sign-off on policies. Budget approval for scale phase. Commitment to governance-first approach.
What Happens After the Pilot
Org-Wide Rollout
Scale governance controls and AI access to all departments based on pilot learnings.
Why it matters: Best fit: Organizations ready to move fast and scale AI broadly.
Governance Retainer
Ongoing governance-as-a-service: monitoring, policy updates, new tool evaluations, compliance reporting.
Why it matters: Best fit: Organizations wanting continuous governance support.
Enablement Projects
Targeted AI enablement for specific workflows (e.g., contact center, revenue cycle, clinical documentation).
Why it matters: Best fit: Organizations with defined use cases to operationalize.
Pricing Approach
The 6-Week Governance Pilot is custom-scoped based on your organization size, complexity, and specific needs.
Pricing is determined after your Shadow AI Risk Check, where we assess your environment and build a tailored proposal.
Typical range: $25,000 - $75,000 depending on organization size and scope.
Ready to Start Your Pilot?
First step: Book a free Shadow AI Risk Check to assess your environment and scope a pilot.